The process of completing a tender using the Tender Preparation Tool is straightforward, and comprises of the following steps:
The Tender template of a CfT is an XML file that can be obtained from the online eProcurement system, and contains the description of the expected information that a Tender must contain. To open a Tender template, the tenderer should click on the Open button in the Menu Area and locate the template file stored locally at the tenderer's workstation.
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To fill in the required information, the tenderer must select each envelope/section/lot and type in or select a value for the Criteria. The application will automatically notify the user if a selection made is incompatible with the defined criteria limitations.
A tenderer can click on the Validate button to check the prepared Tender for any remaining problems. If the validation is successfull (Fig. 1), the Tender is ready for packaging and submission. If inconsistencies are detected in a Tender (Fig. 2), they will be shown and a link to them will be provided for clicking them and correct any ommissions/errors.
Figure 1 : Successfull Tender Validation
Figure 2 : Unsuccessfull Tender Validation
A Tenderer can optionally print a completed Tender and also export it as a PDF file for later reference. This can be achieved by clicking on the Export to PDF button to open the Print Preview (Fig. 3).
Figure 3 : Print Preview Page
This window allows the Tenderer to see the Tender as it will be printed and browse through the generated pages. It also lets the Tenderer to save a PDF copy of the generated printout. The functions of the buttons in the menu bar are described in the following table.
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Save: Saves the Tender Printout in a PDF file |
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Print : Prints the Tender |
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Navigation: Navigate throught the Tender pages |
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Page View size : Changes the presentation of the page |
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Zoom: Sets the Zoom percentage |
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The final step in the Tender preparation procedure is to generate the Digital Print and the Tender Package of a Tender. These two files are required by the online eProcurement system in order for a valid Tender to be uploaded. To produce these files, the tenderer should click on the Pack button. The files will be saved in the Tender folder, using as a prefix the name provided by the tenderer , and adding the words "_DIGITAL_PRINT" for the Digital Print, and "_TENDER" for the Tender Package.
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